Our client, a high-end luxury multi-residential development company based in the Brisbane CBD, is seeking a highly organised and proactive Accounts Administrator to join their growing team.
This role is responsible for managing the day-to-day flow of financial documentation and communications across the business, ensuring all incoming invoices and correspondence are accurately recorded, coded, and directed for timely review and approval.
Operating within a fast-paced and design-driven construction environment, this position requires strong attention to detail, excellent organisational skills, and the ability to manage competing priorities. You will take ownership of the finance inbox and workflow coordination, ensuring nothing falls through the cracks.
This opportunity is well suited to someone dependable and motivated who is looking to grow their capability within a dynamic, high-performing organisation.
Key Responsibilities
Inbox & Workflow Management (Primary Focus)
- Monitor and manage a high-volume shared finance inbox
- Review incoming invoices and correspondence and determine appropriate action
- Enter invoice details into financial systems (e.g. Procore, Jobpac, MYOB, Xero) as required
- Allocate invoices to the correct project, entity, and internal approver
- Distribute documentation to relevant stakeholders for review and approval
- Track outstanding approvals and follow up to ensure timely processing
- Respond to supplier queries or redirect as needed
- Accurately enter invoice and cost data into financial systems
- Ensure correct coding and supporting documentation is maintained
- Maintain organised digital filing systems
- Reconcile monthly supplier and subcontractor statements
- Assist with maintaining supplier records and contact details
- Liaise with internal teams to resolve missing information or coding queries
- Assist with statement reconciliations and invoice tracking
- Support the finance team with reporting and month-end preparation
- Contribute to maintaining consistent finance processes across projects
- Manage incoming phone enquiries
- Previous experience in administration, finance support, or accounts (construction or property experience highly regarded)
- Strong organisational skills with the ability to manage competing priorities
- High attention to detail and accuracy
- Confident communication skills with the ability to liaise with internal and external stakeholders
- Experience with Jobpac, Procore, MYOB, or Xero (desirable but not essential)
- Ability to follow processes and meet deadlines
- Intermediate Microsoft Office skills
